Workflows

Workflows are automation solutions created, configured, and published through Robility Designer. They represent the backbone of Robility’s automation ecosystem, defining the logic, sequence, and execution flow of automated processes. Once published, workflows are deployed to this section, which serves as a centralized command center for managing, organizing, and overseeing all operational automations within the enterprise.

This section enables users to maintain complete visibility and control over every deployed automation, ensuring that business processes run seamlessly, efficiently, and with minimal manual intervention.

Key Capabilities

1. View and Organize Workflows: Browse and filter workflows by projects. 

2. View Workflow History: Access a complete historical record of workflow published status.

3. Manage Versions: Every workflow version is recorded, allowing users to:

a. Audit prior versions
b. Compare logic changes
c. Roll back if an update causes execution issue
d. Publish enhancements safely

Version control ensures continuity and controlled evolution of automations.

4. Security Scan Status: View automated security scan results to ensure workflows follow secure coding standards and do not introduce vulnerabilities. This helps maintain enterprise-grade compliance and trust.

5. Workflow Analyzer Report: Access analyzer reports generated during workflow build and publish cycles. These reports highlight best-practice deviations, performance issues, and optimization recommendations—helping designers improve workflow quality and reliability.

Click here to learn more about how to publish workflows. 

Explanation of Tags on the Workflow Screen

1. Serial Number: Displays the count of workflows published, helping users identify and organize the sequence of solutions efficiently.
2. Solution Name Lists the name of each published solution, enabling users to easily recognize and differentiate between workflows.
3. Latest Version: Indicates the most recently published version associated with each solution, ensuring users can access the latest updates and modifications.
4. File Size (MB): Shows the size of the most recently published file, providing an overview of storage requirements for each solution.
5. Updated By: Tracks and displays the name of the person who last updated the resource. This tag reflects changes made by the resource itself or by an individual, ensuring accountability.
6. Updated On: Records the date and time when the resource was last updated. Similar to “Updated By,” this tag captures both manual updates and changes initiated by the resource.
7. Publish Status: Displays the current status of the published solution, offering visibility into whether the workflow is active, inactive, or under review.
8. History: Provides detailed tracking of workflow-related actions, enabling users to monitor and manage workflows effectively. The following options are included:
     a. Inactive: Allows users to mark a specific version of the solution as inactive, preventing further use while retaining version history.
     b. Download: Enables users to download the workflow.
9. Scanned Status: Provides the status of the security scan of the solution. 

How to Inactive and download the workflows?

1. Login to the “RobilityManager” portal.
2. Select the “Tenant” against which the “Project” has been configured and navigate to it.
3. Select the “Workflows” from the Menu.
4. Choose the respective “workflows” and click on the “view” option. 
    a. Here choose the “Inactive” or “Download” option against the version number.